Work · Toolkits
Day-rate toolkit for a sole trader
A private toolkit for a sole trader juggling multiple clients - tracking day rates, utilisation, and invoice-ready summaries without a heavyweight accounting platform.
Machème built a confidential day-rate toolkit for a UK sole trader - one private system to track clients, log billable days, and prepare invoice-ready summaries without heavyweight accounting software.
0+
Active clients tracked
0%
Less monthly admin
£0
Ongoing SaaS lock-in
<0 min
To log a working day
What we built
- Client registry with agreed day rates, billing cycles, and contact notes
- Fast day logging - billable days, half-days, and non-billable time
- Monthly and quarterly summaries by client with earnings breakdowns
- Invoice-prep exports formatted for their accountant and billing workflow
- Tax-period roll-ups so year-end prep takes hours, not a weekend
- Private, single-user deployment - no subscription stack required
Business impact
- Stopped revenue leakage from untracked days across multiple concurrent clients
- Cut monthly admin from scattered notes and spreadsheets to one trusted view
- Made invoice preparation a structured export instead of a manual rebuild
- Gave the client confidence in their numbers ahead of tax deadlines
Confidential - UK sole trader
Project delivered under NDA - details anonymised in this case study.
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